How do I add or update my company's Tax ID/VAT ID number in my SAP Business Network supplier account?

Why is my account pending suspension because of a missing VAT/Tax ID when the Tax ID is already added in the Company Profile?

SAP Business Network

In the start of 2025, the tax team rolled out a tax enforcement flow for around 40 different countries. If the Tax ID or VAT ID information is missing, the account will be suspended. The Tax ID/VAT ID should be entered as mandatory information both in the Company Profile and in Additional Entities in order for the account to have full legal eligibility.

The tax information can be updated in the Company Profile, under the Tax/VAT information:

1. Click [user initials] > Company Profile.
2. Click the Business Information tab, you may need to click the drop-down arrow on the far-right side to view more options.
3. Under the Tax Information section, you can enter your Tax ID or/and VAT ID.
   • If you are adding VAT ID, check the box VAT Registered.
4. Click Save.

NOTE: VAT identification numbers containing country codes should be registered without spacing between the country code and numeric portion (e.g., FR plus 11 digits, no space). The VAT registered checkbox needs to be ticked.

The tax information should also be included in the Company profile > Additional Entities, under the Tax/VAT ID information:

1. Click [user initials] > Company Profile.
2. Click the Additional Entities tab.
3. Click Create.
4. Complete all required mandatory fields marked with asterisk (*).
5. Select Sold From in the Functions field, and enter the Tax ID and/or VAT ID under the Legal and tax information section.
6. Click Create.

This Tax ID/VAT ID will then populate automatically in each invoice that you create.

If you do not have access to update your company's profile, contact your account administrator to update this information. Click [User Initials] > Contact Administrator to view your admin's information.

• The Value-Added Tax (VAT) ID is an identifying number assigned to your company for value-added tax purposes. Your company's Accounts Payable department should be able to let you know your VAT ID.

• As Australian suppliers do not use VAT, if you encounter Tax ID/VAT ID related errors, another option to complete the validation is to use the ABN number as VAT.
• KEEP IN MIND that for many countries, the VAT number (or equivalent tax ID used for VAT/GST) starts with a 2-letter country code, especially in Europe:

  For example:

  United Kingdom -> GB123456789
  Germany -> DE123456789
  France -> FR12345678901
  Italy -> IT12345678901
  Spain -> ESX1234567X
  Netherlands -> NL123456789B01
  Belgium -> BE0123456789
  Austria -> ATU12345678
  Poland -> PL1234567890
  Portugal -> PT123456789
  Ireland -> IE1234567X
  Sweden -> SE123456789001
  Denmark -> DK12345678
  Finland -> FI12345678
  Czech Republic -> CZ12345678
  Romania -> RO123456789
  Greece -> EL123456789
  Bulgaria -> BG123456789
  Hungary -> HU12345678
  Slovakia -> SK1234567890
  Slovenia -> SI12345678
  Croatia -> HR12345678901
  Lithuania -> LT123456789
  Latvia -> LV12345678901
  Estonia -> EE123456789
  Luxembourg -> LU12345678
  Malta -> MT12345678
  Cyprus -> CY12345678L
• No space or dots, or other characters will be accepted.

SAP Business Network for Procurement & Supply Chain > Handelspartnerprofil for SAP Business Network