What is the PDF Invoicing onboarding process?

The onboarding process allows you to set up the PDF invoice extraction functionality with a third-party service provider in order to send invoice data to your SAP Business Network buyer by uploading PDF invoices to the Network or sending them via email. To onboard successfully, you have to upload at last five representative sample PDF invoices to SAP Business Network. Then the third-party service provider sets up the extraction process and returns the onboarding status to SAP Business Network.

Onboarding happens once from your Test account. You cannot onboard from your Production account. Once the onboarding and testing are completed, suppliers can immediately start submitting invoices to their customers in the production account.

Please note that in order for you to be enabled for PDF invoicing, your customer must complete all of the following items:

• Have PDF invoicing enabled on their end
• Submit a Project Initiation Document (PID) request to their Network Enablement Lead or Network Deployment Lead for you to be enabled as a new PDF invoice supplier

To onboard and upload the PDF Invoices samples once all of the above requirements are met, your account administrator will have to take the following steps:

1. Log into your SAP Business Network supplier Test account.
2. Click [user initials] > Settings > Electronic Invoice Routing.
3. Click PDF Invoices tab to open the Start feature activation page.
4. Check Enable PDF Invoices and click Yes in the dialog CONFIRM ENABLING OF PDF INVOICES that appears.
5. Click Next.

After that is complete, follow these steps:

1. On the Set up status change notification page enter an email address to receive the notifications about onboarding results.
2. Click Next.
3. On the Upload sample documents page, select the PDF Invoices browse button to upload between 5 and 10 PDF files.
4. Click Add Files.
5. Click Submit to upload the files. A notification PDF invoices onboarding in progress... will appear on the page.

At this stage, no further files can be uploaded or removed. When the upload is complete, a Download sample PDF invoices link will appear. You can use this link to download a zip archive of your submitted invoices.

If you are not seeing a PDF Invoices section in your Electronic Invoice Routing in the test account, please contact your customer as they may need to enable PDF invoicing or submit a Project Initiation Document (PID) request to their Network Enablement Lead or Network Deployment Lead for you to be enabled as a new PDF invoice supplier.

SAP Business Network for Procurement & Supply Chain > Transaction Documents > Transaction (Invoicing)
SAP Business Network for Procurement & Supply Chain > Transaction Documents > Transaction (PDF Invoicing)