This feature enables users belonging to the Purchasing Approvable Administrator group to cancel requisitions that are in the Canceling state using the Mark as Canceled option and deactivate requisitions that are in the Approved or Ordering states using the Deactivate option.

Check a document stuck in Approved or Ordering by logging in as a user from the Purchasing Approvable Administrator group to see the Mark as Canceled or the Deactivate button.

1. The Mark as Canceled option is displayed for requisitions that are in the Canceling state.
2. The Deactivate option is displayed for requisitions that are in the Approved or Ordering states.

• • For a requisition with multiple versions, the previous version of the requisition becomes active when the current version is deactivated.
  • For a requisition that has multiple purchase orders, the Deactivate option isn't displayed even if one purchase order is in the Ordered state.

Pre-Requisites:

1. Your administrator must enable the Enable users to mark as canceled and deactivate requisitions (Application.Procure.AllowUsersToDeactivateOrMarkAsCanceledPRAndPO) parameter. See Enable users to mark as canceled and deactivate requisitions.
2. You must belong to the Purchasing Approvable Administrator group.

Limitations:

1. This functionality is also not supported if your site is configured for real time budget checks.
2. You can't revert a requisition that was cancelled using Mark as Canceled or deactivated using the Deactivate option to its earlier state.
3. Inventory reservation requisitions retained in Approved state will show the deactivate button.
4. Demand Aggregated Requisitions retained in Approved state will show the deactivate button.
5. The functionality does not work on Fieldglass Requisitions.

This functionality can be used only to clean up documents in Approved and Ordering in Ariba that are no longer needed. Please review through the complete documentation of the feature for more information.

Purchasing > Purchase Orders > Change Orders
Purchasing > Purchase Orders > Ordering Methods
Purchasing > Requisition/Order Accounting