How do I change the terms and conditions that appear on purchase orders?

Anyone with administrator rights can modify and upload the terms and conditions on your purchase orders using the data import/export tool within SAP Ariba Buying solutions. 

To update the terms and conditions of your purchase orders, change the POConditions.csv file in the following way:

1. To view the current terms and conditions, execute the Export Purchase Order Conditions task.
2. Save the file and open it using either Microsoft WordPad or a similar program.
3. Make the necessary changes to the terms and conditions in the file.
4. Click Save As (make sure to use save as for All files).
5. Run the Import Purchase Order Conditions task so that the system reflects the changes.

The POConditions.csv file consists of the Version, Text, and Title attributes. In addition to invoicing and legal text fields, you can set up separate purchase order conditions for different purchasing units. See the Import Purchase Order Conditions tab in your data dictionary for instructions about setting up this particular comma-separated values (CSV) file.

The new terms and conditions apply only for new purchase orders. When you import new terms and conditions, existing purchase orders still refer to the previous terms and conditions.

See the Procurement data import and administration guide for more information about purchase order terms and conditions.

Purchasing
Purchasing > Purchase Orders