• This feature is appropriate for suppliers who send between 100-500 invoices per year to their SAP Ariba buyers. If suppliers send more than 1500 invoices per year, they should submit them electronically from their external system via cXML or EDI.

• The SAP Ariba service provider, which extracts the PDF invoices, executes validations that are limited to the data necessary to generate valid invoice cXML.

• The third-party service provider may infer any missing data from the PDF in order to build a valid cXML document containing the information required for a paper invoice.

• Purchase order invoices and non-purchase order invoices are supported.

• Typically, it takes between 10 minutes and a couple of hours to receive the cXML after sending the PDF, but it may take longer depending on volume.

• SAP Ariba may decline to activate this feature for a specific supplier at SAP Ariba’s discretion, for example, due to the expectation of low volume or data quality concerns.

• The supplier is responsible for making sure that the extraction results are in line with the PDF content. Suppliers should regularly review the extraction results before submitting the invoice.

• Ariba Network applies all buyer-specific invoice rules (default transaction rules, country-based rules, and supplier group rules) in the same way that they are applied to all other invoices, regardless of how they are submitted to Ariba Network.

• Supplier’s address must be in one of the following supported countries:

  Australia	India	Singapore
  Austria	Ireland	Spain
  Belgium	Italy	Sweden
  Brunei Darussalam	Macao	Switzerland
  Canada	Malaysia	Taiwan
  Denmark	Netherlands	Thailand
  France	New Zealand	United Kingdom
  Germany	Philippines	United States
  Hong Kong	Poland	Viet Nam

• The following languages are supported:

  Dutch	Italian
  English	Spanish
  French	Swedish
  German

Limitations

• The maximum file size of one PDF is 2 MB.

• Only material invoices are supported. Services invoices are not supported.

• PDF invoices feature does not support invoices referring to multiple POs.

• PDF invoices feature does not support debit memos.

• During onboarding the supplier cannot upload less than 5 or more than 10 PDF documents at a time.

• The supplier can upload up to 10 PDF documents in a single transaction for one buyer.

• The supplier can attach only one PDF document if they are sending PDF invoice through email.

• Currently the following types of LICM are not supported:

  • LICM generation from goods receipt note (GRN) return - PRO-270

  • LICM for return items - only for collaborative supply chain (CSC) customers

For more information please check support for PDF invoices.