From where are the default values of line item accounting fields derived on non-service invoices, service invoices, credit memos, and invoice reconciliation documents?

Non-service invoices:

In the default configuration, the default values of line item accounting fields on non-service invoices are derived from three sources.

Sources include:

• Accounting information associated with the requester through the User.csv file
• Accounting information from the associated PO [purchase order] (PO-based invoices only; not applicable to invoices manually matched to POs)
• Accounting information mapped to the commodity code of the item through the ERPCommodityCodeMap.csv file
• Accounting information in the contract associated with the line item

Note: Each source of information in the list overrides any values set by the previous source in the list. Accounting values in the PO override default values derived from the requester; ERP [Enterprise Resource Planning] commodity code maps override the default values derived from the PO and the requester; and accounting values in contracts override all other sources.

Note: On contract-based invoices, accounting field defaults are not supplied for non-catalog items. For accounting fields to be filled with default values, the line item must be associated with either a contract line item or a catalog item with accounting details.

Service invoices:

In the default configuration, the default values of line item accounting fields on service invoices are derived from four sources.

Sources include:

• The associated service sheet for all line items associated with a service sheet.
• The associated purchase order or contract line for all line items not associated with a service sheet that match a purchase order or contract. (That includes service invoices automatically matched to POs; the solution does not support manual matching.)
• The accounting information associated with the product, if any, based on the commodity code, for all line items that do not match a service sheet, purchase order, or contract. You define default accounting information for commodity codes in the file ERPCommodityCodeMap.csv.
• If the commodity code does not appear in ERPCommodityCodeMap.csv, and the line item does not match a service sheet, purchase order, or contract, the requester's default accounting information.

Note: Each source of information in the list overrides any values set by the previous source in the list. ERP commodity code maps override default values derived from the requester; accounting values in the purchase order or contract override ERP commodity code maps; and accounting values in service sheets override all other sources.

Credit memos:

For line items on purchase order and contract-based credit memos, default accounting information comes from the first purchase order or contract line item and the requester's default accounting information.

For credit memos not based on purchase orders or contracts, default accounting information comes from the requester's default accounting information.

Invoice reconciliation documents:

For line items on invoice reconciliation documents, default accounting information comes from the associated invoice or credit memo line-item.

Depending on whether your Ariba solution is configured as an SAP, PeopleSoft, or generic variant, header-level accounting field values determine the defaults for lines as follows:

• In SAP variants, the company code specified in the invoice header is the default for all line items and tax and charge lines in invoice reconciliation documents, even if the tax and charge lines are header level.
• In PeopleSoft variants, the business unit specified in the invoice header is the default for all line items and tax and charge lines in invoice reconciliation documents, even if the tax and charge lines are header level.
• In generic variants, the purchasing unit specified in the invoice header is the default for all line items and tax and charge lines in invoice reconciliation documents, even if the tax and charge lines are header level.

For more information on default accounting information, see the Ariba Common Data Import and Administration Guide.

Invoicing