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What do the different catalog statuses mean?
After you have completed your catalog and clicked the button, Validate and Publish, catalogs may take on one of the following SAP Business Network validation statuses:
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Catalog Status | Description |
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Published |
The catalog has been published to customers. SAP Business Network sends an email notification to your customers informing them your company has published a catalog.
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# Errors Found by SAP Business Network |
The catalog failed during Business Network high-level validation.
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Bad File Format |
The catalog has encountered errors related to the format. You need to fix the errors before SAP Business Network can perform the high-level validations.
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After the catalog completes validation on SAP Business Network, it becomes available for customers to download. During this time, the catalog may take one of the following statuses:
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Catalog Status |
Description |
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# Validation Errors Found by Customer |
The catalog failed during validation of customer-specific rules in your customer's Business Network procurement solution. To view details of the error, click the # Validation Errors Found by Customer link for this catalog on the catalog dashboard, and view details of the error message by punching into your customer's SAP Business Network procurement solution.
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Pending Buyer Validation |
The catalog is uploaded successfully in your customer's SAP Business Network procurement solution and is pending validation.
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Validated by Customer |
The catalog is successfully uploaded in your customer's Business Network procurement solution, passing validation, but not yet approved by the customer.
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Approved |
The catalog has been approved by the customer during the approval process.
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Rejected |
The catalog has been denied by the customer during the approval process.
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Activated |
The catalog is activated and available to users in your customer's Business Network procurement solution.
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Deactivated |
A catalog version activated earlier has been deactivated. Catalogs can change statuses from Activated to Deactivated states and back.
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Deleted |
The catalog has been deleted by the customer in their Business Network procurement solution.
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Changed |
The customer has made changes to the catalog.
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Catalogs |
May encounter validation errors either during upload to Business Network, or during upload into the customer's system.
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Even if a catalog passes the high-level SAP Business Network validation rules, you could still receive a notification within 24 hours informing you that the catalog failed the customer-specific catalog validation rules.
If a catalog remains in Pending Buyer Validation status for an extended period of time, contact the customer to verify the approval status of the catalog.
Each time a catalog file needs to be updated, you need to maintain the same catalog subscription name with updated versions. Otherwise, using a different subscription name may cause errors to show when the subscriptions are loaded into your customer's procurement system.
Use the View/Edit button on the Catalogs tab in your account to update the catalog.
SAP Business Network for Procurement & Supply Chain > Catalogs