How do I update Approver Lookup Table?

There are two main ways to update approver lookup table:

• Members of the Customization Administrator group can download and upload approver lookup tables in the Customization Manager > Approval Process Lookup Tables workspace.
• You can open an approval process, download and update the lookup table and upload the revised file

When you update a lookup table comma-separated values (CSV) file through the approval process editor, the revised file is not used until you activate the approval process from which you updated the file.

• You with the necessary group membership can use the Import CSV Lookup Tables Used by Approval Rules task.
• You can configure your site to upload revised approver lookup tables automatically through the Ariba Data Transfer Tool.

To update an approver lookup table using the approval process editor:

1. Click Manage > Approval Processes.
2. Click the title of the approval process you want to edit.
3. In the approval process diagram, click the approval rule that references the approver lookup table.
4. Click the name of the approver lookup table, and save the CSV file.
5. Update the CSV file with valid data.

To upload the edited CSV file, make sure to highlight the correct rule and upload the CSV file by clicking Upload File. If you receive a warning that the lookup table is used by other rules, click Overwrite to replace the existing file, or enter a new lookup table name and click Upload.

After you activate the approval process, all approval processes that reference the revised lookup table will use the updated data.

For more information on adding approvers based on approver lookup tables, see the Ariba Approval Process Management Guide.

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Core Procurement > Core Administration > Lookup tables
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