How can I change the terms and conditions that appear on our Purchase Orders (PO)?

SAP Ariba Core Administration

If you have administrator rights, you can modify the PO terms and conditions by taking the following steps:

1. Navigate to Manage > Core Administration.
2. Access the Site Manager > Data Import/Export section.
3. Execute the Export Purchase Order Conditions task, and save the POConditions.csv file to your computer.

After saving it, open it using a text-editing software.

1. Make the necessary changes to the terms and conditions in the file.
2. Click Save As (make sure to save as All files).
3. Run the Import Purchase Order Conditions task so the system reflects the changes.

Note: The new terms and conditions are only reflected on new PO's. When you import new terms and conditions, existing PO's still reflect the previous terms and conditions.

The POConditions.csv file consists of the attributes Version, Text, and Title.

As of the 10s1 release, in addition to the new invoicing and legal text fields, separate PO conditions can be set up for different purchasing units.

You can reference the tab for the Import Purchase Order Conditions task in your site's Data Dictionary for instructions on how to set up this particular Comma-Separated Values (CSV) file.

See the Managing Branding and Conditions chapter within the Procurement Data Import and Administration Guide for more information about PO terms and conditions.

Core Procurement > Core Administration > PO Terms & Conditions