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Specific additional instructions per country/region
Find out how SAP Business Network adapts some fields and rules for legal compliance in your country.
Asia Pacific Japan
 Australia
Auto-Invoice Against Goods Receipts
If your customer supports the auto-invoice feature you will be able to enable it in your SAP Business Network account. This feature is only supported for Customers and Suppliers located in the USA or Australia. Suppliers must consent to automatic invoice creation. To consent, complete the following steps:
- From the Company Settings dropdown menu, select Customer Relationships.
- If this option is available, click Automatic Invoice Acceptance.
- Locate your customer, from the Actions dropdown menu, and select Confirm Automatic Invoice Creation.
Note: Your company’s Tax Identifier is mandatory on invoices and is required to ensure the Goods Receipt Notice flips into a tax invoice. Add Tax Identifier in the Tax ID section of the Network Settings under Electronic Invoice Routing.
Once enabled, invoices will be auto-generated when the customer sends Goods Receipts via SAP Business Network. Depending on the Goods Receipt type either Invoices or Credit Memos are created.
 India
Invoicing Process
For suppliers with turnover under 100 Cr
The invoice (in PDF format) is signed and directly submitted to the customer
For suppliers with turnover over 100 Cr
The invoice (in JSON format) is first submitted to IRP, validated, and approved before being submitted to the customer.
Supplier Profile Update for GST Compliance
Pre-Requisites & Limitations
- Obtain API credentials for submitting the invoices to IRP- Setup legal profile in AN by providing GST credentials- Use only IGST, SGST & CGST taxes verbatim (as required)- Use only Cess configured by the customer- Use only Non Ad Valorem Cess as charges configured by the customer- Providing taxes is mandatory. Even if GST is not applicable for a line item, IRP requires IGST or SGST & CGST to be reported as 0%- Integration layer changes on Invoices submitted from non-AN system- Submit:
- Type of Supply at header level
- Place of Supply at header level
- HSNSAC codes for each line item
- GSTID of supplier as required at invoice header
- GSTID of buyer as required at invoice header
- Use GSTID of Buyer = URP, if buyer is not located in India.
- Use only those Unit of Measure recognized by tax authority
- Use only those Port Codes recognized by tax authority (for export supplies)
- Suppliers creating IGST, SGST & CGST taxes verbatim (as required)- Invoices must be in INR else invoice may fail.
Updating your Supplier Profile (1)
- Click Company Profile under the Account Settings dropdown menu.
- Under the Basic tab, locate the Additional Company Addresses header and click Create.
Updating your Supplier Profile (2)
- Enter information in all mandatory fields that are marked with an asterisk.
- Tick the checkbox Set Up Legal Profile.
Legal Profile - 2017 Tax Regime
If your revenue turnover threshold is below the GST council stipulated amount, select the 2017 tax regime option. Invoices originating from such suppliers are not routed to the IRP.
Enter the GST ID. It must be 15 characters long, and the first two digits must be the state code.
Select the desired Supplier Type from the dropdown list.
Click Save when you are done.
How to Obtain Credentials for Online Submission of Invoices
- You need to register with the GST to obtain a GSTIN number which is needed for invoice clearance.
- Furthermore, you must obtain production API credentials which are needed for authentication purposes via a registration on the e-invoicing portal, this registration can only be done with a valid GSTIN number.
- The following steps should be followed for the registration:
- Go to the e-invoicing portal and click on the “Registration” button. Note: if you already have login credentials for the e-waybill portal, these can also be used for the e-invoicing portal.
- On the e-invoice registration form, the GSTIN must be entered.
- Next, the applicant details must be filled in. These include a name, mobile number, and email ID. Note that these details must match with the earlier registered details for obtaining the GSTIN.
- You can verify the details by clicking on “Send OTP” and a one-time password will be sent to the registered mobile number.
- Fill in the one-time password and click on the “Verify OTP button”.
- After successful verification, you can enter a username and password of your choice. You can now log in to the system.
- After logging in you should navigate to “API Registration” and select “Create API User” under “User Credentials”. Next select the option “Through GSP”.
- Select “IRIS Business Services Ltd.” and enter the username and password. Finally, click on “Submit”.
 Singapore
Set up a regulatory profile for suppliers in Singapore
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Regulatory profiles refer to supplier accounts registered with tax authorities in Singapore for electronic invoicing procedures. Regulatory profiles contain information to facilitate the legal flow of invoices.
The Set Up Legal Profile check box is available to suppliers in Singapore. SAP Business Network displays the
Set Up Legal Profile check box only if you have selected the Country as Singapore.
To set up a regulatory profile as a supplier in Singapore, follow these steps:
Set up a regulatory profile - 1
- Go to Account Settings > Company Profile
- Under the Basic tab, go to Additional Company Addresses and click Create (or Edit if an entry already exists).
Note: do NOT add GST information in the “Business” tab.
Set up a regulatory profile - 2
- Enter Address Name and address details. Complete all required fields marked with (*).
- Tick the Set Up Legal Profile checkbox at the bottom part of the page.
- In the Financial Information section, select your option for the question Are You GST Registered? The field GST ID is mandatory if you are GST Registered.
- Click Save
To complete this process, the Legal Profile Status should show as accepted.
Don’t forget to save the changes!
Important Reminder when Invoicing
• While creating the invoice, under Additional Fields, please navigate to Choose Address and select your customer from the drop-down menu.
Once selected, customer data will auto-populate
• Suppliers must select the address where they have a legal profile registered.
• Under Additional Singapore Specific Fields, populate the tax invoice number. If left blank, you will receive the error message ”! Tax Invoice Number is mandatory for Singapore”
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