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SINV-5407
Goods receipt-based invoice verification supports a delivery-based invoicing process, where suppliers create invoices based on shipments, and invoice quantities and prices are reconciled against receipts. Buyers can create multiple receipts for one shipment, so each invoice line can reference multiple receipts. This feature is for businesses that require invoices for certain goods to be based on the price and quantity at the time of shipping the goods rather than when the purchase order was placed. Previously, this feature was only available in SAP Ariba Invoice Management.
Customers using SAP Ariba Invoice Management are able to receive and reconcile invoices that are verified against goods receipts, but customers using SAP Ariba Buying & Invoicing are not able to use the functionality.
In some industries, incoming invoices are settled against the goods received instead of purchase orders – especially when deliveries of orders are done in several parts. SAP Ariba Buying & Invoicing can now reconcile invoices based on goods receipts for the invoiced items.
Buyer
Customer Configured
SAP Ariba Buying and Invoicing
- A member of the Integration Admin group must review and accept the data definition changes for supplier location and payment request integration tasks.
- If you require ship notice IDs on invoices:
- On Ariba Network, enable the Require references to ship notices on invoices rule for the appropriate group of suppliers. This rule allows suppliers to flip an order into an invoice for shipped quantities only. The invoice includes references to ship notices for each line item. If there are multiple ship notices for an order, suppliers can select one or more ship notices to create the invoice for.
- Tip: The Require suppliers to include only shipped quantities on invoices rule ensures that suppliers can't create invoices for more than they've shipped.
- All receipts and invoices must reference a ship notice number (the supplier enters a unique Package Slip ID when creating the ship notice on Ariba Network) to ensure that invoices can be reconciled. Return receipts must include a reference to the original receipt.
- This feature works with manual, quantity-based receiving. It doesn't support amount-based receiving or automatic receiving.
- This feature supports PO-based invoices. It doesn't support invoices for release contracts, invoices for service orders, or invoices created through evaluated receipt settlement (ERS). The feature hasn't been tested with summary (multi-PO) invoices.
- To export payment requests with information about matched receipts, use Web services. This feature doesn't support exporting payment requests in CSV files.
SAP Ariba Buying and Invoicing 2202