How do I enable automatic generation of invoices from approved service entry sheets?

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FAQ KB0408703

Feature ID

NP-21092

Feature Description

This feature enables automatic generation of invoices from approved service entry sheets in Ariba Network in the Service Procurement with Ariba Network and SAP Fieldglass (4R2) integration scenario. Invoices are generated only for those service entry sheets that are associated with purchase order line items containing planned lean-service items and have tax information.

Customer Problem

In order to reduce a manual step to create an invoice from a service entry sheet, there is a requirement to auto generate an invoice from an approved service entry sheet. It should apply if the taxes, allowance and charges are sent in the purchase order. If the purchase order lean service line does not have the tax information in the purchase order lines, then Ariba Network will create the invoice draft that will be reviewed by the supplier to assign the taxes and send the invoice.

Customer Value Proposition

Remove a manual step of creating invoices from service entry sheets, therefore increasing productivity and reducing manual labor. This will reduce the time lag between the service entry sheet and invoice, thus adding to the cash flow of suppliers.

Audience

Buyer and Supplier

What's New Guide

https://help.sap.com/docs/SAP_Ariba/978b7e36451a4c2c85321a3ef6f3a7e5/b383c3902b4c4e81bdefe9a5717b867e.html?locale=en-US&state=PRODUCTION&version=cloud

Feature Enablement

Customer Configured

Feature ID: NP-21092

Symptom

How do I enable automatic generation of invoices from approved service entry sheets?

Environment

SAP Business Network.

Resolution

Prerequisites

Ensure that the following integration scenarios have been implemented:
- Automation of Source-to-Pay with SAP Business Network (42K)
- Service Procurement with SAP Business Network and SAP Fieldglass (4R2)
Ensure that the Enhanced order confirmation integration capabilities for hosted and integrated suppliers entitlement is enabled.
Ensure that the following transaction rules are enabled in the SAP Business Network buyer account:
- Allow exchange of documents between SAP Business Network, SAP Fieldglass, and SAP S/4HANA or SAP S/4HANA Cloud, for services procurement
- Require suppliers to fully confirm line items before fulfillment
- Require delivery dates for order confirmations
Ensure that the country-region-based invoice rule, Enable automatic generation of invoices from approved service entry sheets is enabled.
Ensure that the Ignore country-based invoice rules transaction rule is disabled in the SAP Business Network buyer account.
Ensure that the Auto-generate service sheets from service invoices transaction rule is disabled in the SAP Business Network buyer account.

Restrictions

This feature is not applicable to suppliers who invoice through an integrated ERP system.
Automatic generation of credit memos from correction service entry sheets is not supported.
Allowances and charges information in the purchase orders is not carried over to the automatically created invoices.
Service entry sheets originating from SAP Fieldglass cannot be edited in SAP Business Network.
Enabling the Allow suppliers to create invoices directly from service POs without a service sheet rule takes no effect when the Allow exchange of documents between SAP Business Network, SAP Fieldglass, and SAP S/4HANA or SAP S/4HANA Cloud, for services procurement rule is enabled.

Confirming Automatic Invoice Creation from Service Entry Sheets for a Customer

Before SAP Business Network can automatically create invoices from service entry sheets for a buyer, the supplier must agree to the invoicing rule. The supplier must also specify whether you want the invoices to be saved as drafts or submitted for approval.

Procedure

On the Enablement tab, look for a notification that a customer has requested you to confirm automatic invoice creation from receipts. Click the notification.
The Account Settings > Customer Relationships > Automatic Invoice Creation Acceptance page is displayed, listing buyers that have requested confirmation to automatically create invoices from service entry sheets.
For each customer whose status for Automatic invoice generation from service sheets request is Not Responded, click Respond to respond.
The Confirm Automatic Invoice Creation page appears.
Click Yes to confirm that you accept automatic creation of invoices from approved service entry sheets and specify whether you want the invoices to be saved as drafts or submitted for approval.
Select the By selecting Yes... check box, which acknowledges that you authorize SAP Ariba to automatically create and submit invoices for the selected buyer.
Click OK.

See Also

For more information about the feature, you can see 2111 Readiness Feature Preview: Support for automatic generation of invoices from approved service entry sheets

Applies To

SAP Business Network for Procurement & Supply Chain > Transaction Documents > Service Procurement/Service Sheet (O&G) 2111
SAP Business Network for Procurement & Supply Chain > Transaction Documents > Transaction (Invoicing) 2111