Symptom

How do I enable automatic generation of invoices from approved service entry sheets?

Environment

SAP Business Network.

Resolution

• Ensure that the following integration scenarios have been implemented:
• • Automation of Source-to-Pay with SAP Business Network (42K)
  • Service Procurement with SAP Business Network and SAP Fieldglass (4R2)
• Ensure that the Enhanced order confirmation integration capabilities for hosted and integrated suppliers entitlement is enabled.
• Ensure that the following transaction rules are enabled in the SAP Business Network buyer account:
• • Allow exchange of documents between SAP Business Network, SAP Fieldglass, and SAP S/4HANA or SAP S/4HANA Cloud, for services procurement
  • Require suppliers to fully confirm line items before fulfillment
  • Require delivery dates for order confirmations
• Ensure that the country-region-based invoice rule, Enable automatic generation of invoices from approved service entry sheets is enabled.
• Ensure that the Ignore country-based invoice rules transaction rule is disabled in the SAP Business Network buyer account.
• Ensure that the Auto-generate service sheets from service invoices transaction rule is disabled in the SAP Business Network buyer account.

• This feature is not applicable to suppliers who invoice through an integrated ERP system.
• Automatic generation of credit memos from correction service entry sheets is not supported.
• Allowances and charges information in the purchase orders is not carried over to the automatically created invoices.
• Service entry sheets originating from SAP Fieldglass cannot be edited in SAP Business Network.
• Enabling the Allow suppliers to create invoices directly from service POs without a service sheet rule takes no effect when the Allow exchange of documents between SAP Business Network, SAP Fieldglass, and SAP S/4HANA or SAP S/4HANA Cloud, for services procurement rule is enabled.

Confirming Automatic Invoice Creation from Service Entry Sheets for a Customer

Before SAP Business Network can automatically create invoices from service entry sheets for a buyer, the supplier must agree to the invoicing rule. The supplier must also specify whether you want the invoices to be saved as drafts or submitted for approval.

• On the Enablement tab, look for a notification that a customer has requested you to confirm automatic invoice creation from receipts. Click the notification.
  The Account Settings > Customer Relationships > Automatic Invoice Creation Acceptance page is displayed, listing buyers that have requested confirmation to automatically create invoices from service entry sheets.
• For each customer whose status for Automatic invoice generation from service sheets request is Not Responded, click Respond to respond.
  The Confirm Automatic Invoice Creation page appears.
• Click Yes to confirm that you accept automatic creation of invoices from approved service entry sheets and specify whether you want the invoices to be saved as drafts or submitted for approval.
• Select the By selecting Yes... check box, which acknowledges that you authorize SAP Ariba to automatically create and submit invoices for the selected buyer.
• Click OK.

See Also

Keywords

[Change Request ID: NP-21092]

Personas

Buyer

Components

SBN-AN-TX-INV, SBN-AN-TX-SS

SAP Business Network for Procurement & Supply Chain > Transaction Documents > Service Procurement/Service Sheet (O&G), SAP Business Network for Procurement & Supply Chain > Transaction Documents > Transaction (Invoicing)