When a User goes to approve the document in the buying application, upon selecting Approve > Submit they receive the following validation error:

there are invalid fields in the invoice reconciliation document

A member of the Customer Administrator group can Edit the given document and select the Approval Flow tab and a more specific validation message should be shown.

If a more specific validation message is not shown, create a Case with SAP Ariba Customer Support to further troubleshoot the validation, and refer them to the Internal Info section this support note for further troubleshooting steps.

This generally indicates an incorrect value on one of the line items fields is failing validation. All validations must be cleared before the document can be fully approved. Until the validations are resolved, the document cannot be approved.

Scenario 1

One common cause of this validation message in SAP variant specific sites is a missing entry in the PlantPurchaseOrgCombo.csv file.

If this is the case, when the Customer Administrator edits the document and clicks on the Approval Flow tab, the following validation message(s) will be shown:

Line item 1: Select a valid Plant

Line item 1 (Tax): Select a valid Plant

Scenario 2

Another common cause of this validation message is duplicate Tax Types getting applied to the same Line Item (You cannot have two of the same Tax Types even if the Tax Rate is different for a single Line Item).

If this is the case, when the Customer Administrator edits the document and clicks on the Approval Flow tab, the following validation message(s) will be shown:

Line item 1 (Tax): Tax line with the same type already exists

You can see this in the buying application by following these steps:

1) Go to the Line View tab of the Invoice Reconciliation.

2) Select the Line Item(s) that is called out in the validation message.

3) Click the Taxes amount > Under the Taxes dropdown you will see two of the same Tax Types

Scenario 3

Another common cause of this validation message is the Commodity Code being inactive.

If this is the case, when the Customer Administrator edits the document and clicks on the Approval Flow tab, the following validation message(s) will be shown:

Line item 1, Description: Commodity Code is not acceptable

In order to resolve this validation, the Customer Administrator will need to reactivate the commodity code via the Import Commodity Code task under Data Import/Export.

Scenario 4

Additional validation message is from the Supplier Location on the document being inactive.

If this is the case, when the Customer Administrator edits the document and clicks on the Approval Flow tab, the following validation message(s) will be shown:

Contact has been deleted.

Invoicing > Invoice Reconciliation