[CP-848]: Asset Management for SAP ERP-Integrated sites

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FAQ KB0398612

New Feature Name

[CP-848]: Final]Asset Management for SAP ERP-Integrated sites

Feature Description

When customers think of Asset Management they often think of financial accounting / project accounting and not the actual asset tagging of assets (sticking an asset tag on a laptop). Through SAP Ariba, an Asset Manager can now create an Asset through an Asset Management Workbench, which is subsequently integrated to an Fixed Asset Management system and referenced on the Purchase Order, Receipt and Invoice. On the Receipt, a user can load asset tags and serial numbers

Knowledge Transfer (KT) Material

Customer facing (on Connect) - Feature at a Glance: [link]

Customer facing - Release Guide [link]

Enablement info for Support

Feature parameters: Set the following to true. Application.Procure.EnableAssetManagement and set the following parameter to enable Open API (Yes) or CIG (No) integration: Application.Procure.AssetManagement.OpenAPIIntegration

Feature Toggle = CP-848

Feature Prerequisites

This feature is designed to work for SAP ERP integrated sites (SAP variant).

Assign Asset Managers to the new group Asset Manager.
Update requisition approval workflow to add Asset Manager to workflow (typically last in approval workflow)

Feature Limitations

The asset management functionality has the following limitations:

This functionality is supported only for sites integrated with SAP ERP.
You cannot create change orders based on requisitions that include asset line items.
Requisitions consisting of asset line items do not support tax calculation using the enhanced tax calculation engine or tax calculation in third-party systems.
For sites enabled for split accounting, creation of accounting splits for asset line items on requisitions might lead to errors.
When orders consisting of asset lines are canceled in the buying solution, asset records created in the ERP system are not canceled automatically. Ensure that you cancel such asset records manually in the ERP system.
This functionality does not support service requisitions. Addition of asset items as child lines under service items might lead to errors.

Availability Strategy

Deployed General Availability - GA Month: September 2018

Additional information / Troubleshooting Guidance

Pre-requisities and Limitations of Asset Management

Applies To

Purchasing
Purchasing > Requisitioning > Requisition Import/Export