How do transaction rules work within the SAP Business Network?

SAP Business Network

It is possible to create Supplier Groups and set up Transaction Rules in Business Network Buyer account.

Currently, we have four ways to configure invoice rules:

• Default Transaction Rules
• Supplier Group Rules
• Country-based Rules
• Control Keys within the Purchase Order

Default Transaction, Supplier Group and Country-based rules are set up within the Business Network Buyer Account:

• Default Transaction Rules: Account Settings (top right corner icon with your initials) > Manage Profile > Default Transaction Rules
• Country-based Invoice Rules: Account Settings (top right corner icon with your initials) > Manage Profile > Country-based Invoice Rules
• Supplier Group Rules: Supplier Enablement > Supplier Groups > Enter the desired [supplier group] > Supplier Group Transaction Rules

Control Keys present in the Purchase Order cXML file override transaction rules when they come into conflict, however most transaction rules cannot conflict with available control keys.

Note: Documents behave based on currently established rules. If changes are made, a new document needs to be sent.

The evaluation of rules happens depending on a number of factors, for example if the rule is of type "Require" or "Allow" and the combination of rules among Country-Based rules, Default Transactions rules or Supplier Group rules. You can check all details and the logic behind the invoice rule application on:

SAP Help Portal > SAP Business Network for Procurement > SAP Business Network Guide to Invoicing > Invoice Rules > Invoice Rule Application

SAP Business Network for Procurement & Supply Chain > Administration (Buyer & Supplier Account Administration)