How to add attachments to request for quotations(RFQs) at the line item-level using RFQ integration with SAP ERP?

Attachments for RFQs are supported at both header-level and line item-level from SAP Ariba cloud integration release 7.0 and higher. SAP ERP allows you to add line-level attachments to requests for quotations for both new and change RFQs. You need to configure the DMS on your SAP ERP system to add the attachment for line items. Using existing SAP DMS (Document Management System) functionality will allow user to add attachments on the line level. These attachments will be sent via AN with the RFQ. There is no limitation on the SAP side for size or file types. AN can support a maximum attachment size: 100 MB

Configuration steps in SAP Document Management System to send Line Level Attachments in RFQ:

1. Go to T-Code: /n

2. Click Logistics > Central Functions > Document Management System > Document > Create

3. Enter the Document details. Do note use any spaces in the document field. > Save

4. Click Create and choose the attachment file.

5. After choosing the attachment, right click on the attachment and click Check In As…

6. Click DMS_C1_ST – Default Storage DMS (main files) > Save

Sending RFQ with Line Item Level Attachments:

1. Go to T-Code: ME41

2. Enter the RFQ details.

3. Click Item > More Functions > Documents

4. Choose the Document that you have created in the Document Management System.

5. Enter Document Type DRW and Search for the Document as shown below.

6. After selecting the document, click Save. This will create an RFQ with Line Level Attachment.

Checking the RFQ in ECC:

1. Go to T-Code: ME43. Enter the RFQ#. Click Messages

2. Check the Processing Log.

3. Go to T-Code: WE02 and check for REQOTE IDoc Types.

4. Check the attachment in the IDoc under E1EDP01 /ARBA/DOCUMENT_ITEM.

While adding attachments in ECC, there should not be a space in the Attachment Filename. If there is a space, then RFQ would fail in AN Buyer side.

How to Transfer RFQ Line Item Attachments using RFQ integration with SAP ERP.docx

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