How to add attachments to Request For Quotations (RFQs) at the line item-level using RFQ integration with SAP ERP?

Attachments for RFQs are supported at both header-level and line item-level from SAP Ariba cloud integration release 7.0 and higher. SAP ERP allows you to add line-level attachments to requests for quotations for both new and change RFQs. You need to configure the DMS on your SAP ERP system to add the attachment for line items. Using existing SAP DMS (Document Management System) functionality will allow user to add attachments on the line level. These attachments will be sent via Ariba Business Network with the RFQ. There is no limitation on the SAP side for size or file types. Ariba Business Network can support a maximum attachment size: 100 MB.

Configuration steps in SAP Document Management System to send Line Level Attachments in RFQ:

1. Go to T-Code: /n
2. Click Logistics > Central Functions > Document Management System > Document > Create
3. Enter the Document details. Do not use any spaces in the document field. > Save
4. Click Create and choose the attachment file.
5. After choosing the attachment, right click on the attachment and click Check In As.
6. Click DMS_C1_ST – Default Storage DMS (main files) > Save

Sending RFQ with Line Item Level Attachments:

1. Go to T-Code: ME41
2. Enter the RFQ details.
3. Click Item > More Functions > Documents
4. Choose the Document that you have created in the Document Management System.
5. Enter Document Type DRW and Search for the Document as shown below.
6. After selecting the document, click Save. This will create an RFQ with Line Level Attachment.

Checking the RFQ in ECC:

1. Go to T-Code: ME43. Enter the RFQ number. Click Messages
2. Check the Processing Log.
3. Go to T-Code: WE02 and check for REQOTE IDoc Types.
4. Check the attachment in the IDoc under:

• E1EDP01/ARBA/DOCUMENT_ITEM, if integration type is CI9 (Cloud Integration) or similar.
• E1EDK01/E1ARBCIG_ATTACH_HDR_DET, if integration type is Managed Gateway for Spend&Network (formerly known as CIG). In this segment, when the field LINENUMBER is mentioned, it would signify line level attachments. And when the field LINENUMBER is not mentioned, it would signify header level attachments.

While adding attachments in SAP ECC, there should not be a space in the Attachment Filename. If there is a space, then RFQ would fail in Ariba Business Network Buyer side.

Refer the attachment "How to Transfer RFQ Line Item Attachments using RFQ integration with SAP ERP.docx" for detailed steps with reference screenshots.

SAP Integration Suite Managed Gateway
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