Which users can process Manual Orders?

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FAQ 164244

Question

Which users can process Manual Orders? Please explain about processing Manual Orders.

Answer

Buying solution allows members of certain groups to process Manual Orders.

In the default configuration, only members of the following procurement groups have access to processing Manual Orders and receiving Manual Order-related email notifications:

Procurement Agent
Procurement Manager
Purchasing Agent
Purchasing Manager

However, your site can be configured to allow either the requester and preparer or members of the Manual Order Processor group to manage manual orders in addition to the members of the procurement groups at a given time. To enable additional users to process manual orders, parameter, Application.Procure.ManageManualOrderProcessorsAndEmailNotificationRecipients needs to be configured. And the realm Feature, PR-423 - Manage Manual Order Processors And Email Notification Recipients, must also be enabled.

This parameter takes any one of the following values:

ProcurementGroups - Members of the Procurement Agent, Procurement Manager, Purchasing Agent, or Purchasing Manager groups.
RequesterAndPreparer - The requester and preparer of the requisition.
ManualOrderProcessor - Members of the Manual Order Processor group.

Irrespective of the parameter value, members of the procurement groups can always process manual orders. However, members of the procurement groups do not receive email notifications if the parameter value is set to either RequesterAndPreparer or ManualOrderProcessor.

Note: Default value of the parameter: ProcurementGroups

You can log a Case to request based on your business requirement.

Additional Information

For further details on this topic, please refer to Manual order process section from Purchasing guide for procurement professionals.

To control the email notification being sent to the Preparer and requester, parameter Application.Purchasing.SendMailToPreparerAndRequesterOnPurchaseOrderGeneration can be toggled. This is available as a self service parameter in ICM. For further reading, refer to Ordering and receiving notifications section from Notifications reference guide.

Applies To

SAP Ariba Buying and Invoicing
SAP Ariba Buying