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How do I edit payment terms in Ariba Administrator?
You can only edit the title and description of the payment terms directly within the Procure-to-Pay Manager workspace of your site.
To make changes to the data, you must import three comma-separated values (CSV) files. As a best practice before importing this data, click Export to save the three payment terms files. Save the file in a secure location as a backup of your current settings. You can also use this file as a template for future changes.
To import payment terms information:
- Click Manage > Core Administration.
- Go to Site Manager > Data Import/Export.
- Search for the Import Payment Terms task.
- Click Import to load the payment terms files after making changes.
The following descriptions explain how to use each of the three payment terms files:
| File | Description |
| PaymentTerms.csv |
Use this file to enter the specific names you want for the payment terms in your site. The UniqueName field determines the names for your payment terms. There are no standard naming conventions that you are required to enter; you can name these according to your organization's needs. If a name seems incorrect, check with other internal users who filled out this section. These names are always maintained by someone in your organization. |
| PaymentTermsStep.csv |
Use this file to link the UniqueName entered into the PaymentTerms.csv file with the PaymentTermsStepDetails.csv file through a unique code, know as the StepJoinToken. The site automatically creates a unique number for your StepJoinToken value. You can change this number to anything you want, but you receive an import error if it does not match between the PaymentTermsStep.csv and PaymentTermsStepDetails.csv files. |
| PaymentTermsStepDetails.csv |
Use this file to determine what actually occurs within each defined payment term. This is where you create and apply rules for the payment terms you configure in the PaymentTerms.csv file. The following fields, contained in this file, determine the functionality of the payment terms:
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Please refer to Import Payment Terms and Data Dictionary from your Site's Core Administration section for further details.
The specific UniqueName you enter within the PaymentTerms.csv file does not do anything to determine the actual functionality of your payment terms. This information is simply a naming convention. For example, simply naming a Payment Term "Net45" does not automatically cause payment to initiate after 45 days.
Note: A new Data Import Task has been introduced in which you can use a Consolidated file to import the Payment Terms. Refer to Import Payment Terms Data (Consolidated File)
Core Procurement > Core Administration > Core Administration Import/Export
Purchasing > Purchase Orders > Purchase Order Payment Terms
Purchasing > Requisitioning > Requisitioning Payment Terms