 |
| ||||||||
What are the different types of email notifications in Ariba Strategic Sourcing and Ariba Contract Management Solutions?
You can select or deselect email notifications to determine which ones you want to receive. Access your email notification preferences by clicking the [your initials] in the upper-right corner of the application and selecting Change notification preferences. See below for descriptions of each different email notification type:
Notifications related to tasks:
| Notification Type | Description |
| Approval tasks are assigned to me | Sent to a user when assigned as the owner of an approval task |
| A task I own is approved by any approver | Sent to the task owner when an approver approves a document |
| An approval task I own is fully approved | Sent to the approval task owner when the task is fully approved |
| An approval task I own is denied | Sent to the approval task owner if the task is denied |
| An approval task of mine is withdrawn | Sent to the approvers if a task is withdrawn |
| A comment is added | Sent to the task owner when a task participant adds a comment to the task; sent to the email reviewer when the task owner adds a comment on the reviewer's behalf |
| Tasks are assigned to me | Sent to a task owner when a user is assigned as the owner of a To Do task |
| Tasks are delegated to me | Sent to a user acting on behalf of another user when a task is delegated to the user |
| Tasks are completed | Sent when a task is complete; the notification profile determines the recipients (a scheduled batch notification) |
| Tasks assigned to me are nearly due | Sent when a task is almost due; the notification profile determines the recipients (a scheduled batch notification) |
| Tasks assigned to me are overdue | Sent when tasks are overdue; the notification profile determines the recipients (a scheduled batch notification) |
| Review tasks are assigned to me | Sent to a user when assigned as the owner of a review task |
| A task I own is reviewed by any reviewer | Sent to the task owner when a reviewer reviews a document |
| A review task I own is fully reviewed | Sent to the review task owner when the task is fully reviewed |
| An approver is added to the approval flow of an approval task I own | Sent to the task owner when an approver is added to an existing approval flow |
| An approver is removed from the approval flow of an approval task I own | Sent to the task owner when an approver is removed from an approval flow |
| A task I own can be started | Sent to the task owner when a task can be started because its predecessors are completed |
| A notification task is sending me a scheduled notification | The scheduled send date for a notification task occurs |
Notifications related to phases:
| Notification Type | Description |
| A phase I own can be started | Sent to the project owner when a phase can be started because its predecessors are completed |
| A phase in a project I am a part of is about to begin | Sent to project team members when a phase with a planned start date is scheduled to start (a scheduled batch notification) |
Notifications related to projects:
| Notification Type | Description |
| I am added to a project group | Sent to a user who is added to a project group |
| I am removed from a project group | Sent to a user who is removed from a project group |
| The state of a project I am a part of has changed | Sent to project team members when the project state changes or a project is created |
| A contract of mine is nearly expired | Sent to the contract workspace owner and expiration email recipients when the workspace is nearly expired (a scheduled batch notification) |
| A contract of mine is in the notice period | Sent to the contract owner and notice email recipients when the workspace is in the notice period (a scheduled batch notification) |
| The project mass-edit task I initiated has finished | Sent by Ariba Spend Management to the user who requested the operation when a mass-edit operation completes |
| The outbound webservice has failed | Notifications are sent to members of the Integration Notifications group. |
Notifications related to organizations:
| Notification Type | Description |
| A new supplier self-registers | Sent to approvers when a supplier self-registers |
| A user updates their organization's profile | Sent to approvers when a user updates an organization's (supplier or customer) profile |
| A new unapproved organization is registered by a user in your organization | Sent to approvers when a new, unapproved supplier or customer is registered by an internal user |
| New unapproved users are added to supplier organizations | Sent to approvers when a new, unapproved supplier user is added to the organization |
| A user has forwarded an SAP Business Network Discovery supplier profile | Sent to approvers when a supplier is imported from SAP Business Network Discovery |
Some email notifications are described as being scheduled batch notifications, which are not sent immediately when an event occurs; instead, all notifications of the same type are sent using a scheduled task that runs automatically at regular intervals (once every 12 hours).
You can also configure the formatting of offline approval notifications:
- Receive offline email approval notifications in plain text format
- Receive offline email approval notifications in compact text format
Strategic Contracts > Strategic Contracts Email Notifications
Strategic Sourcing > Sourcing Project > Strategic Sourcing Project Notifications
Strategic Sourcing > Sourcing Tasks