A Purchase Order (PO) is created instead of a PCard Order (PCO) for a PCard supplier.

A regular PO generates for the supplier instead of a PCO due to the following reasons,

1. The PCard number associated with the supplier location has expired. Once a PCard expires, your Ariba Procurement Solution can no longer link this card to orders, which is why a PO was created in its place.
2. The value on the order is greater than the value set on the Application.Procure.PCardMaxOrderAmount parameter. This parameter is used to control the maximum amount value for which a PCO can be generated.
3. The Application.Procure.OrderMethods parameter was either not configured to support the different types of PCards (Ghosted, Individual and Accounting) or changed.
4. The Application.Procure.CanSendPCardOrderForNonCatalog parameter should be enabled for Non-Catalog orders to generate a PCard Order.
5. The supplier location of a Ghosted PCard was changed after it was configured.
6. The Requester of the Requisition was not added to an individual PCard.

Take one of the following corrective actions (whichever is appropriate from the your business standpoint):

1. A member of the PCard Manager group can edit the PCard in the PCard Manager -> PCards section to extend the expiration date. This causes newly created orders to generate as PCOs, and not POs. A member of the Customer Administrator group can update the supplier location files to link the supplier location to a new, non-expired PCard. This also causes newly created orders to generate as PCOs, and not POs. Please, note that any changes you make do not retroactively update the previously generated PO numbers. You must handle manual charges for those PO numbers.
2. The Application.Procure.PCardMaxOrderAmount parameter value can be altered with the new amount at any time. This parameter is available in the Intelligent Configuration Manager section.
3. The Application.Procure.OrderMethods parameter can be configured to support the different types of PCards.
4. The Application.Procure.CanSendPCardOrderForNonCatalog parameter should be set to Yes. Please contact SAP Support to have this parameter enabled. The default value for the parameter is No.
5. The supplier location can be modified to support PCards.
6. The Requester of the requisition can be added to an individual PCard by going to PCard Manager -> PCards section.

Purchasing