How does the Ship To value default on purchase requisitions (PR), and how can how can I update the default Ship To values in the system?

The Ship To value on a PR defaults based on the following:

• Based on the Ship To value configured for the commodity export map entry (CEME) for the line-item commodity code within the ShipTo column of the ERPCommodityCodeMap.csv file (Import ERP Commodity to Commodity Mapping task).
• If no CEME is configured for the line-item commodity code used within a PR line item, the Ship To value defaults based on the On Behalf Of (requester) user. Each user's default Ship To value is defined within the ShipTos.UniqueName column of the SharedUserShipToAddressMap.csv file (Import User/Ship To Address Relationships task).

You can run the associated data export tasks for both of these data import tasks within the Site Manager > Data Import/Export section of the site. You can make any necessary changes to the aforementioned columns within these files to update the Ship To default values, then, re-import the files using the Update Only import operation type.

Some additional information on how the header-level and line-level Ship To and Deliver To fields interact and default on PRs follow.

The Ship To and Deliver To fields, along with other accounting fields, typically default from the master data that is loaded into your Ariba Procurement Solution for all users and commodities. You can, however, override these values manually at header and/or line level when creating a PR.

Your Ariba Procurement Solution defaults the Ship To and Deliver To field values only initially. The defaulting mechanism is not triggered again if you manually change the values at any point when creating the PR. In particular, the Ship To and Deliver To fields are set as follows:

• If you change the header-level Ship To or Deliver To fields, then, the Ship To and Deliver To are set to the header values on all existing line-items on the PR unless you previously modified the values at the line-level. Please note that line-level changes take precedence over header-level changes.
• If you manually changed the line-level Ship To or Deliver To field from the initial default value, these manually changed values are not re-defaulted and can only be changed through an explicit user action. Subsequent edits to the line-items do not trigger the defaulting mechanism to re-default the Ship To and Deliver To fields.
• Any new line-items added to the PR after you change the Ship To and Deliver To fields at header-level will inherit the changed values.
• If the requester's user profile fields change midway through the approval process, the new values will default on these fields if they were previously not selected manually.

Please see the Ariba^® Procurement User Guide for more information on these fields and their defaulting behavior.

Purchasing > Requisitioning
Purchasing > Requisitioning > Requisitioning Accounting