BHP Transaction Validation Rules

 

• BHP has configured custom validation rules on the Ariba Network which apply specifically to POs, Order Confirmations, Ship Notices, PO based Invoices. Review these settings from your supplier account on the Ariba Network.  

 

Purchase Order Specifics 

• Types of orders in scope – Goods (material), Services (unplanned and planned)
• Payment terms will be sent on all PO’s, required back on the invoice.
• Tax details are sent on all POs – all tax details have VAT tax category specified and the same details are required to be sent back as on the PO in the invoices.

 

Order Confirmation Specifics

 

• BHP requires that suppliers fully confirm orders before they can invoice them. If an item requires any changes, the supplier will not be able to invoice the entire order until all the lines have had the proposed changes accepted by the buyer. This acceptance will be indicated by a change order.
• Delivery date is not mandatory on- line level but should be sent when it deviates from the need by date on the PO, cannot increase quantity.
• In case of rejection, the vendor need to reject the entire line quantity, partial line level rejections are not allowed.

 

Suppliers using CSV option must manually confirm all orders online on the Ariba portal