Guided buying users who aren't the requisition preparer or requester can take action on other people's receipts when they're an approver in the receipt approval flow. When users click Receive orders on behalf of others, they are automatically redirected to SAP Ariba Buying solutions to search for an order that needs receiving. After taking action on a receipt, they are taken back to the Your requests page in guided buying.

Enabling this feature

This feature is disabled by default for guided buying customers.

You can enable this feature without SAP Ariba involvement. To manage parameters from the Admin page in guided buying, you need to belong to the Customer Administrator or Customer Catalog Manager group.

To enable this feature:

1. Log in to guided buying.
2. Click Admin on the right hand side of the screen.
3. In the Parameters section, click Manage parameters.
4. Click Change Value next to the ENABLE_RECEIVING_MANAGER parameter.
5. Update the value to true, and click Change Value.

Prerequisites

To use this feature, your organization must configure a receipt approval process in SAP Ariba Buying solutions that includes approvers other than the requisition preparer or requester.

Changes to the user interface

Under To receive on the Your requests page in guided buying, users can see a new Receive orders on behalf of others link.

Additional information

To receive on behalf of someone else:

1. From the options menu () in the upper left corner of the page, choose Your requests.
2. Click To receive, and then click Receive orders on behalf of others.
   • Click Search to find everything that needs receiving.
   • Search by a particular order ID or other document number.
3. On the Select Request step of the receiving wizard, do one of the following:
4. Click the link for one of the orders in the Order ID column.
5. (Optional) If there's more than one receipt for the order, choose the receipt on the Select Receipt step.
6. On the Receive step, do one of the following:
   • If the order hasn't been fully received yet, click Accept All to mark all the items as received or enter receiving information for the line items on the order, and then click Submit.
   • If the order was fully received, click Approve or Deny to accept or reject the receiving totals entered by another user in the receipt approval flow.

Purchasing